Wednesday, June 2, 2010

Check-In Multiple Files At Once!

I've had this question come up a lot lately. The scenario is simple. You create a library in SharePoint. You have versioning and/or require check-in/check-out enabled for the library. You use bulk upload or drag and drop via Explorer View to move a large amount of files/folders into the new library. Once you are complete, everything is in a Checked-Out state! So, how do you check them all in at once? Simple! (if you are a site administrator…check your permissions)

  1. Go into the Library where you need to check in multiple files.
  2. Select Document Library Settings from Settings
  3. Select Manage checked out files under Permissions and Management
  4. Select the documents you want to check-in (or select the all checkbox to select them all)
  5. Select Take Ownership of Selection
  6. Select Site Actions and then Site Settings
  7. Under Site Administration select Site Content and Structure
  8. Next to View in the main screen, change Default View to Checked Out To Me
  9. Select the documents you want to check-in (or select the all checkbox to select them all)
  10. Select check-in from Actions

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